Bid Tabulation 10-11MAR03 - Digital Copiers
Sec. Description GFI Digital KOPI Da-Comm Corp Advanced Image Systems Data Comm, Inc. Hirlingers
4.7. COPIER #1 Unit Price Unit Price Unit Price Unit Price Unit Price Unit Price
4.7.1. Base copier per specs in Section 2.2.  $               6,892.64  $         7,558.95  $          6,413.25  $           7,043.00  $           8,399.00  $            6,497.50
  Make and Model  Sharp AR-450   Gestetner 4502   Kyocera KM-4530   Savin 2545  Cannon IR 5000  Savin 2545 
4.8. Add Alts for copier #1            
4.8.1 Fully networked copier with scanning capabilities   $               1,527.21  $         1,426.25  $          1,733.15  $           2,450.00  $           1,985.00  $            1,889.00
4.8.2. Large Capacity Paper Deck  Incl.   $            670.00  Incl.   $              899.00  $           1,400.00  $              800.00
  Paper Capacity 2000 1500 2500 1500 3500 1500
4.8.3 Upgrade Document Feeder  Incl.   No Charge   100 sht stnd   80 sht std   100 sht std   Std 
  Finishers:            
4.8.4. Finisher with stapler  $                  719.02  $            850.90  $          1,017.45  $              867.00  $           1,700.00  $              911.50
4.8.5. Finisher with stapler (multiple positions)  $                  719.02  $         1,821.60  $          1,611.60  $           1,025.00  std in 4.8.4.   $            1,560.43
4.8.6. Finisher with stapler and saddle stitcher  $               1,482.79  N/A   $          2,396.60  Not Available   $           2,980.00  Not Available 
4.8.7. Puncher Unit   $                  333.58  $            441.60  $             306.00  $              436.00  $              400.00  $              425.00
4.8.8. Fax per specs in sect 2.3.8.  $                  630.72  $            667.00  N/A   $              667.00  Not available   $              547.00
  TOTAL OF ADD ALTS (sect. 4.8.1-4.8.8.)  $               5,412.34  $         5,877.35  $          7,064.80  $           6,344.00  $           8,465.00  $            6,132.93
4.9. Maintenance Cost. Cost per copy rate incl. supplies (except for paper and staples)  Based on 240000/yr           
4.9.1. Contract  Year 1  $               2,640.00  $            0.0045  On Addendum One   $              0.0065  $              0.0056  On Addendum One 
4.9.2. Contract Year 2  $               2,640.00  $            0.0048  $              0.0065  $              0.0056
4.9.3. Contract Year 3  $               2,640.00  $            0.0050  $              0.0065  $              0.0056
4.9.4. Contract Year 4  $               2,772.00  $            0.0054  $              0.0065  $              0.0056
4.9.5. Contract Year 5  $               2,772.00  $            0.0060  $              0.0065  $              0.0050
4.9.6. Contract  Year 6  $               2,910.60  $            0.0070  $              0.0075  $              0.0050
4.9.7. Contract Year 7  $               2,910.60  $            0.0079  $              0.0075  $              0.0050
4.10. Warranty  1st 90 days full service   8 yrs if under maint contract   90 day    90 day from install   90 days from install   90 days parts/labor 
               
4.11 Annual Copy Rating: 480,000 1,200,000 2,100,000 960,000 2,400,000 960,000
4.12 Warm Up Time:  Less than 80 seconds   20 seconds  w/in 120 seconds  15/20 seconds   less than 5 minutes   15 seconds 
         
4.13. COPIER #2            
4.13.1. Base copier per specs in Section 2.4.  $               5,999.84  $         6,122.60  $          5,214.15  $           5,895.00  $           5,767.00  $            5,253.00
  Make and Model  Sharp AR-350   Gestetner 3502   Kyocera KM-3530   Savin 2535   Cannon IR3300   Savin 2535 
4.14. Add Alts for copier #2  option for a KM4030       
4.14.1. Fully networked copier with scanning capabilities  $               1,527.21  $         1,426.25  $          1,473.75  $           2,450.00  $           1,533.00  $            1,889.00
4.14.2 Large Capacity Paper Deck  Incl.   $            670.00  Incl.   $              899.00  $           1,300.00  $              800.00
  Paper Capacity 2000 1500 3000 1500 2500 1500
4.14.3 Upgrade Document Feeder  Incl.   No Charge   100 sht stnd   80 sht stnd   Std.   Std. 
  Finishers:        
4.14.4 Finisher with stapler  $                  719.02  $            850.90  $             558.45  $              867.00  $              735.00  $              911.50
4.14.5 Finisher with stapler (multiple positions)  $                  719.02  $         1,821.60  $          1,334.50  $           1,025.00  N/A   $            1,560.43
4.14.6. Finisher with stapler and saddle stitcher  $               1,482.79  N/A   $          1,453.50  Not available   $           2,040.00  Not Available 
4.14.7 Puncher Unit   $                  333.58  $            441.60  $             387.60  $              436.00  $              400.00  $              425.00
4.14.8. Fax per specs   $                  630.72  $            667.00  $             726.75  $              667.00  $              595.00  $              547.00
  TOTAL OF ADD ALTS (sect. 414.1-4.14.8.)  $               5,412.34  $         5,877.35  $          5,934.55  $           6,344.00  $           6,603.00  $            6,132.93
  Maintenance Cost. Cost per copy rate incl. supplies (except for paper and staples)  Based on 60,000/yr           
4.15.1. Contract  Year 1  $                  810.00  $            0.0045  See Addendum One   $              0.0065  $              0.0058  See Addendum One 
4.15.2. Contract Year 2  $                  810.00  $            0.0048  $              0.0065  $              0.0058
4.15.3. Contract Year 3  $                  810.00  $            0.0050  $              0.0065  $              0.0058
4.15.4. Contract Year 4  $                  892.00  $            0.0054  $              0.0065  $              0.0058
4.15.5. Contract Year 5  $                  892.00  $            0.0060  $              0.0065  $              0.0052
4.15.6. Contract  Year 6  $                  892.00  $            0.0070  $              0.0075  $              0.0052
4.15.7. Contract Year 7  $                  981.00  $            0.0079  $              0.0075  $              0.0052
4.16. Warranty  No Response   8 yrs w/ maint contract   90 days   90 day from install   90 days   90 days parts/labor 
               
4.17. Annual Copy Rating: 360,000 960,000 1,440,000 960,000 1,440,000 960,000
4.18. Warm Up Time:  Less than 80 seconds   15 seconds   Less than 60 seconds   15/20 seconds   Less than 30 seconds   15 seconds 
               
  Trade in            
4.19.1. Canon NP6030: County Commission Office  Caluculated in Purchase Price of Both Sharp Units   $            200.00  $                    -    $                10.00  $              300.00  $                     -  
4.19.2. Canon NP4050: County Clerks Office  $            200.00  $                    -    $                10.00  $           1,000.00  $                     -  
4.19.3. Canon NP4050: Circuit Clerks Office  $            200.00  $                    -    $                10.00  $           1,000.00  $                     -  
  TOTAL OF ALL TRADE-INS    $            600.00  $                    -    $                30.00  $           2,300.00  $                     -  
4.20. Company hold contracted prices firm through March 31, 2004   Yes   Yes   Yes   Yes   Yes   Yes 
4.23. Co-op  Yes   Yes   Yes   Yes   Yes   Yes 
4.24. ARO  7 days   5-15 days   7-10 days   10 days   8-10 days   20 days 
  Addendum One Acknowledgment            
  Add Alt. for Copier One  (4.8.2.2.)  Incl.   $            670.00  Not Avail.   $              899.00  $           1,400.00  $              800.00
  Add Alt. for Copier Two (4.14.2.2.)  Incl.   $            370.00  No Response   $              899.00  $           1,300.00  $              800.00
  Copier #1            
  Maintenance (annual # of copies)  Annual Cost/cost per copy   Annual Cost/cost per copy   Annual Cost/cost per copy   Annual Cost/cost per copy   Annual Cost/cost per copy   Annual Cost/cost per copy 
  60,000  $810/.012   $270/.0045   $450/.0075   $390/.0065   $336/.0056   $420/.008 
  100,000  $1080/.012   $450/.0045   $750/.0075   $650/.0065   $560/.0056   $700/.008 
  125,000  $1140/.012   $562.50/.0045   $937.50/.0075   $812.50/.0065   $700/.0056   $875/.008 
  150,000  $1404/.012   $675/.0045   $1125/.0075   $975/.0065   $840/.0056   $1050/.008 
  200,000  $2160/.012   $900/.0045   $1500/.0075   $1300/.0065   $1120/.0056   $1400/.008 
  250,000  $2376/.012   $1125/.0045   $1875/.0075   $1625/.0065   $1400/.0056   $1750/.008 
       1st year prices only   1st year prices only     1st year prices only   
  Copier #2            
  Maintenance (annual # of copies)  Annual Cost/cost per copy   Annual Cost/cost per copy   Annual Cost/cost per copy   Annual Cost/cost per copy   Annual Cost/cost per copy   Annual Cost/cost per copy 
  60,000  $810/.012   $270/.0045   $450/.0075   $390/.0065   $348/.0058   $420/.008 
  100,000  $1080/.012   $450/.0045   $750/.0075   $650/.0065   $580/.0058   $700/.008 
  125,000  $1140/.012   $562.50/.0045   $937.50/.0075   $812.50/.0065   $725/.0058   $875/.008 
  150,000  $1404/.012   $675/.0045   $1125/.0075   $975/.0065   $870/.0058   $1050/.008 
  200,000  $2160/.012   $900/.0045   $1500/.0075   $1300/.0065   $1160/.0058   $1400/.008 
  250,000  $2376/.012   $1125/.0045   $1875/.0075   $1625/.0065   $1450/.0058   $1750/.008 
 1st year prices only   1st year prices only   1st year prices only 
Submissions:
Authorized Servie Rep letter  Yes   Yes   Yes 
Mnftr statement verifying training  Yes   Yes   Yes   Yes 
Statement of Bidders Qual  Yes   Yes   Yes   Yes   Yes   Yes 
Attachment 1  Yes   Yes   Yes   Yes   Yes   Yes 
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